Data Privacy Notice

Who we are

The International Center for Democracy and Good Governance Practitioners (ICDGP) is a professional organization dedicated to advancing the practice of democracy and good governance globally. We are a not-for-profit organization with a mission to promote excellence in democratic processes and governance.

Privacy and data protection laws

ICDGP processes personal data in accordance with applicable data protection legislation in the countries where we operate. This includes, but is not limited to, the General Data Protection Regulation (GDPR) and other applicable national data protection laws.

For UK and EEA residents, we adhere to the principles of data protection outlined in the GDPR and the UK Data Protection Act 2018.

Legal Basis and purpose for processing your personal data

We process your personal data on the following legal bases:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
• Contract: Where processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into a contract.
• Legal obligation: Where processing is necessary for compliance with a legal obligation to which ICDGP is subject.
• Legitimate interests: Where processing is necessary for the purposes of the legitimate interests pursued by ICDGP or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.

We may process the following types of data

Depending on how you interact with ICDGP, we may process different types of personal data about you, including:

• Identity data (such as your name, username, date of birth)
• Contact data (such as your email address, postal address, phone number)
• Professional data (such as your job title, employer, professional qualifications)
• Membership data (such as your membership status, membership number)
• Financial data (such as payment information for membership fees)
• Transaction data (such as details about payments to and from you)
• Technical data (such as IP address, browser type and version)
• Profile data (such as your preferences and interests)
• Usage data (such as information about how you use our website and services)
• Marketing and communications data (such as your preferences in receiving marketing from us)

Categories of personal data you may give to us

When you interact with ICDGP, you may provide us with:

• Your personal details (such as name, title, gender, date of birth)
• Your contact information (such as email, phone, address)
• Your professional information (such as job title, organization, work experience)
• Your account information (such as login credentials)
• Your payment information (such as credit card details, bank account information)
• Information regarding your preferences (such as communication preferences, areas of interest)

How we collect your personal data

We collect personal data through various channels, including:

• When you register for an account on our website
• When you apply for membership
• When you register for events, webinars, or conferences
• When you subscribe to our publications or newsletters
• When you respond to surveys or provide feedback
• When you contact us directly
• Through the use of cookies and similar technologies on our website
• From third parties or publicly available sources (such as social media platforms)

We use your personal data in the following ways

We use your personal data for the following purposes:

• To manage your membership and provide member benefits
• To process and deliver services you have requested
• To administer and protect our organization and website
• To deliver relevant content and events information to you
• To improve our website, products/services, and customer relationships
• To make recommendations about events or services that may be of interest to you
• To comply with legal obligations and enforce our terms

Our Legitimate interests

Where we rely on legitimate interests as a lawful basis for processing, these interests include:

• Managing our membership and providing member services
• Promoting the objectives of ICDGP
• Conducting research and analysis to improve our services
• Marketing our services and events to relevant professionals
• Ensuring network and information security
• Preventing fraud and maintaining accurate records
• Administrative and operational management

Your Device information

When you access our website, we may automatically collect technical information about your device, including:

• IP address
• Browser type and version
• Operating system
• Time zone setting and location
• Browser plug-in types and versions
• Device identifiers

We use the device information in the following ways

We use device information to:

• Improve your browsing experience
• Ensure content is presented effectively for you and your device
• Administer and protect our website and systems
• Measure and analyze the effectiveness of our website and features
• Develop and improve our website and services

Information we pass to Third Parties and other Data Sharing

We may share your personal data with:

• Service providers who perform services on our behalf (such as IT providers, payment processors)
• Professional advisers (such as lawyers, accountants, auditors)
• Regulatory authorities, government bodies, and law enforcement agencies when required
• Third parties to whom we may choose to sell, transfer, or merge parts of our organization

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes.

Data transfers to third countries

We may transfer your personal data to countries outside your country of residence, including countries that may not provide the same level of data protection as your home country. We will take appropriate measures to ensure your personal data is adequately protected in accordance with applicable data protection laws.

These measures may include:

• Using standard contractual clauses approved by relevant authorities
• Transferring to countries with adequacy decisions
• Implementing appropriate technical and organizational safeguards

Data security and how we store personal data

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, accessed, altered, or disclosed in an unauthorized way. We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

How long will we keep your personal data?

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider:

• The amount, nature, and sensitivity of the personal data
• The potential risk of harm from unauthorized use or disclosure
• The purposes for which we process your personal data
• Whether we can achieve those purposes through other means
• The applicable legal requirements

Data protection rights

Depending on your location, you may have the following rights regarding your personal data:

• Right to access - You have the right to request copies of your personal data.
• Right to rectification - You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• Right to erasure - You have the right to request that we erase your personal data, under certain conditions.
• Right to restrict processing - You have the right to request that we restrict the processing of your personal data, under certain conditions.
• Right to object to processing - You have the right to object to our processing of your personal data, under certain conditions.
• Right to data portability - You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.

To exercise any of these rights, please contact us using the details provided at the end of this notice.

Cookies

Our website uses cookies and similar technologies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

For detailed information on the cookies we use, the purposes for which we use them, and how you can exercise your choices regarding our use of cookies, please see our Cookie Policy.

Seeing adverts for ICDGP online

We may use online advertising to keep you aware of what we're doing and to help you find services that might be useful to you. Like many organizations, we may target ICDGP banners and ads to you when you are on other websites and apps. We do this using a variety of digital marketing networks and ad exchanges, and we use a range of advertising technologies like web beacons, pixels, ad tags, cookies, and mobile identifiers.

Additional information for international users

If you are accessing our website or services from outside the UK or EEA, please be aware that your information will be processed in accordance with this Privacy Notice and may be transferred to, stored, and processed in a country that is not regarded as providing the same level of protection for personal information as the laws of your country.

We have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Notice.

Contact Us

If you have any questions, concerns, or requests regarding this Data Privacy Notice or our data practices, please contact us at: